All functions in Power BI are designed to improve work efficiency and effectiveness, and the drillthrough is no exception. It simplifies navigation through a report by allowing you to jump from one page to another with just a few clicks. With the drill through button, you can select specific values in a visual and drill through to a different page that provides detailed information about those values.
How to drillthrough a Page in Power BI
There are two ways to drillthrough a report in Power BI: by right-clicking on the visual or by creating a drillthrough button. The button not only increases the likelihood of finding essential drill through scenarios but also allows you to customize the appearance and functionality of the buttons.
Why drillthrough a page in Power BI?
To create a drillthrough button, you must establish a valid drillthrough page in your report. After creating the page, create a button using drillthrough as the action type and defined page as the destination.
To illustrate this Power BI function, we shall use the Zebra BI Sales dashboard, which has drillthrough already integrated into it. This report has two ways of navigating from the main page to the other page.
On the landing page, you could right-click the category (mobile) and then select the desired drill-through page, which in this case, is the country, as shown below.
Alternatively, you can create a drillthrough button manually and then use it; whichever option you select, you will always land on the selected destination, which shows the details for the selected values, and this makes it easy to analyze and determine the source of the negative or positive variance in the report.
Add a new page to the report for the drillthrough.
Add a page by using the + icon. Also, you have to rename the report and hide it; this ensures that the user can only access it using the drill-through function and not by selecting it from the list of available pages.
Use the prefix (DT) to the table’s name, to indicate the dimension used. It makes it easy to find the page in a report.
Add visuals to the page.
After creating the page, adding visuals and designing it as you desire is easy. In this case, we have added a Zebra BI Sales table that compares actual and plans data per salesperson as illustrated below.
Define the dimension for the drillthrough page
After adding visuals, you have to establish the dimensions for which the page will drillthrough. The dimensions can be added to the drill-through filters in the page settings. It is important to note that adding the fields automatically creates a back button.
Functional drillthrough button on the page.
The drillthrough page has now been successfully created, as illustrated below. The selected value on the landing page, which is (-30), is also the total shown on the drillthrough page. The difference is that the drill through page is split by the salesperson.
The drill-through function in Power BI allows for seamless navigation between pages. Providing users with detailed insights and analysis of specific values. By using right-click or drill-through buttons, you can easily explore relevant information in your report. By following the steps outlined in this guide, you can effectively utilize the drill-through function in Power BI.
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Boniface has a Bachelor degrees in Computer Science and has extensive experience in Microsoft Power Platform (Power BI, Power Automate, Power Apps), Microsoft SQL and SharePoint. He enjoys sharing his knowledge of Power BI functionality to help empower organisation to get great value from Power BI.
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