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Power BI and Google Sheets

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Connecting Power BI and Google Sheets and Why It Matters

 

In the world of data analytics and visualization, Power BI has become a go-to tool for creating insightful reports and dashboards. However, what if your data resides in Google Sheets? Fear not! In this blog post, we’ll explore how to seamlessly connect your Power BI report to Google Sheets and discuss why Google Sheets might be a better choice for certain scenarios.

Connecting Power BI and Google Sheets

Step 1: Prepare Your Google Sheet

  1. Open your Google Sheet containing the data you want to analyze in Power BI.
  2. Ensure that your data is organized in a tabular format with clear column headers.
  3. If needed, share the Google Sheet with the email address that will be building the Power BI report.
  4. Get the URL of the Google Sheet (found in the browser address bar), Noting that you copy the URL before the “/edit” part.Google Sheets URL

Step 2: Connect in Power BI

  1. Open Power BI Desktop.
  2. Click on “Home” and select “Get Data.
  3. Search for and choose “Google Sheets” as the data source.
    Power BI and Google Sheets
  4. First you will see a third party warning. Read and click continue.
    Third Party warning
  5. Enter the Google Sheets URL.
    URL Entered
  6. You will get a pop up on the screen to tell you to head over to your browser.
    Waiting in browser
  7. In the browser you need to choose your google account. Then give Power BI permission to access your account.
    Choose google account
    Give Power BI permission
  8. Select the specific sheet or range you want to import.
  9. Load the data into Power BI.

Voilà! Your Google Sheets data is now accessible within Power BI.

Why Choose Google Sheets Over Excel?

  1. Collaboration and Real-Time Updates

Google Sheets shines when it comes to collaboration. Multiple users can work on the same sheet simultaneously, making it ideal for team projects. Changes are instantly reflected, and you can even chat with collaborators within the sheet. In contrast, Excel files often lead to version control nightmares.  Online options for excel needs licenses to use similar functionality.

  1. Cloud-Based Accessibility

Google Sheets lives in the cloud. You can access your data from any device with an internet connection. No more emailing Excel files back and forth or worrying about compatibility issues. Plus, Google Sheets automatically saves your work, reducing the risk of data loss.  With excel this is also possible but you will need licenses to use it.

  1. Cost-Effectiveness

Google Sheets is free! For small businesses or individuals, this is the most significant advantage. You don’t need an Office 365 subscription or a standalone Excel license. Power BI users can leverage Google Sheets without additional costs.  Power BI and Google Sheets work great together.

  1. Simplicity and Lightweight Functionality

Google Sheets is straightforward and user-friendly. If your data analysis needs are relatively basic, Google Sheets provides just enough functionality without the learning curve.

  1. Integration with Other Google Services

Google Sheets seamlessly integrates with other Google tools like Google Drive, Google Forms, and Google Data Studio. If you’re already using these services, sticking with Google Sheets ensures a cohesive workflow.

Conclusion

Connecting Power BI to Google Sheets opens up new possibilities for data analysis and visualization. Whether you’re collaborating with a team, need cloud accessibility, or want a cost-effective solution, Google Sheets offers a compelling alternative to Excel. So, next time you’re working on a Power BI project, consider harnessing the power of Google Sheets!

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