The Power BI Org App has undergone a major transformation in 2025, introducing a brand-new app experience that’s designed to be more flexible, customizable, and scalable. While similar to the older Workspace App, the Org App offers key differences especially in how apps are created, shared, and managed across your organization.
In this guide, we’ll break down:
- What the new Org App is
- How it compares to the Workspace App
- Setup steps, features, limitations, and use cases
- Personal tips for when to use one over the other
What Is the Power BI Org App?
The Org App lets you bundle dashboards, reports, links, and even landing pages into a single application that can be distributed to users. Unlike the Workspace App, it is not bound to one app per workspace, offering greater flexibility for organizations with complex reporting needs.
Key Differences: Org App vs Workspace App
1. Multiple Apps Per Workspace
- Workspace App: Only one app per workspace
- Org App: Create multiple apps from the same workspace
Great for building apps for multiple departments without duplicating workspaces.
2. Fabric License Required
- Org Apps require a Fabric license
- Workspace Apps do not require Fabric
3. Instant Reflection of Changes
- Org App: Changes in the workspace auto-reflect in the app
- Workspace App: Requires manual publishing after changes
4. New Overview Pane
- Adds a landing page with customizable headers, text, and context
- Not available in the Workspace App
5. Color and Theme Customization
- Org App allows full color picker
- Workspace App limited to preset themes
How to Enable the Org App (Preview Mode)
To try out the new Org App, you need to enable it:
- Go to Admin Portal in Power BI Service.
- Find the setting:
➤ Users can discover and create org apps - Enable and apply this tenant setting.
- Make sure you’re using a workspace with Fabric capacity
.
.Walkthrough: Creating and Customizing an Org App
Once enabled:
- Navigate to a Fabric-enabled workspace.
- Select New → Org App.
- Add reports, dashboards, and content from the same workspace.
- Customize:
- Name & Description
- App Icon & Theme Colors
- Navigation Structure (grouping, sections, links)
- Overview Page as a custom landing screen
- Preview the app before publishing.
- Share via link or by adding users/groups, with optional re-sharing and notifications.
Managing Access
From the Manage Access section, you can:
- Add or remove users
- Set permissions (view, reshare)
- View and manage access levels per user or group
Audiences vs Multiple Apps: What to Choose?
Use Workspace App (with Audiences):
- Best when different users need different content within the same app
- Supports up to 10 audiences
- Easier to manage and update content in one place
Use Org App:
- When you want full separation between departments or user groups
- Need multiple branded apps from the same workspace
- Want custom landing pages for each audience
Keep in mind: Org Apps cannot yet include content from multiple workspaces.
Pro Tip: Use Both Strategically
Since the Org App is still in preview, it’s smart to:
- Stick with Workspace Apps for production needs
- Test the Org App in pilot projects or internal use
- Evaluate the customization benefits vs. management overhead
Final Thoughts
The Power BI Org App experience in 2025 offers significant improvements over the traditional Workspace App,particularly in flexibility and user experience. However, the Org App also comes with new requirements like Fabric licensing and a more hands-on management style if you’re deploying multiple apps.
Explore it in preview mode, test out the overview pages and color themes, and determine if it fits your BI delivery model.
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